HOA Assistant Manager

Location: Work from Home Type of Employment: Full-time or Part-time (depends on client requirements) Work Shift: US Business Hours

About Us

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us and be part of a dynamic team that values excellence and innovation. Learn more at ourassistants.com.

Job Summary

We are seeking an experienced HOA Assistant Manager to support day-to-day community operations and assist the HOA Community Manager with administrative, resident, and compliance-related tasks. The ideal candidate has a solid understanding of HOA operations, strong communication skills, and experience working with homeowners, board members, and vendors in a U.S.-based HOA environment.

This role is critical in ensuring smooth community operations, timely issue resolution, and excellent homeowner service.

Key Responsibilities

• HOA System Management: Use the HOA platform to manage HOA violations, collections, and compliance workflows
• Violations & Collections: Track violations, send notices, maintain records, and communicate with homeowners regarding compliance and outstanding dues
• Phone & Email Support: Respond to homeowner and board inquiries with professionalism and accuracy
• Data Management: Maintain and update records, reports, and financial logs within the HOA system
• Administrative Coordination: Handle scheduling, documentation, and internal coordination for smooth operations
• Workflow Optimization: Identify opportunities to improve administrative efficiency and automate repetitive tasks
• Report Generation: Prepare and share violation logs, financial summaries, and collection reports
• Collaboration: Work closely with HOA managers, board members, and community stakeholders to ensure clear communication and policy adherence
• Compliance & Record Keeping: Ensure proper documentation of HOA policies, procedures, and legal compliance

Qualifications and Skills

• Minimum 2 years of experience in HOA or property management.
• Familiarity with HOA operations, governing documents, and community standards.
• Experience using HOA or property management software (Vantaca, CINC, AppFolio, Buildium, or similar)
• Strong written and verbal communication skills in English.
• Excellent organizational and multitasking abilities.
• Customer-service oriented with strong conflict-resolution skills.
• Ability to work independently in a remote environment.

Additional Requirements

• Must be currently residing in the Philippines or Latin America
• Must have a stable internet connection and remote-ready workstation

Compensation and Benefits

• Permanent work-from-home setup
• Ongoing training and professional development opportunities
• Collaborative and supportive work environment
• Competitive salary